Jun 09, 2023  
Ohio University Graduate Catalog 2013-2015 
Ohio University Graduate Catalog 2013-2015 [Archived Catalog]

Financial Aid

Payment of all assessed fees at the times designated is prerequisite to official enrollment. Checks and money orders should be made payable to Ohio University in the exact amount of the fees. Postdated checks are not acceptable. Checks not paid upon presentation to the bank will automatically cancel any receipts given and result in assessment of penalties. It is important that you retain all fee receipts.

Ohio University reserves the right to make, without prior notice, any fee adjustments that may become necessary.  Ohio University Office of the Bursar offers a Payment Plan that will split the balance for the term (tuition, fees, room and board) into installments.  There are 4 installments each semester.  For more information about the Ohio University Payment Plan, please visit the Office of the Bursar website  at www.ohio.edu/bursar.

 Click on a link to be taken to the entry below.

  1. Graduate Appointments
  2. Assistantships
  3. Graduate Recruitment Scholarship/Stipend
  4. Traineeships and Fellowships
  5. Tuition Scholarships
  6. Requirements to Maintain a Graduate Appointment
    1. Registration Requirements
    2. Federal Financial Aid Eligibility
  7. Notice of Renewal/Non-Renewal
  8. Time Limits
  1. Office of Student Financial Aid and Scholarships
    1. Eligibility
    2. Application for Federal Financial Aid
    3. Cost of Attendance
    4. Notification of Aid Offers
    5. Award Disbursements
    6. Satisfactory Academic Progress Standards
    7. Federal Student Loans
    8. Short Term Loans
    9. Employment Opportunities
    10. Financial Aid Services
  2. Withdrawl Policy for Financial Aid Recipients
    1. Title IV Funds
    2. Unofficial Withdrawals
    3. Graduate Tuition Scholarships


Graduate Appointments


Approximately 1,500 full and partial graduate, research, and teaching assistantships are available for graduate students in degree programs at Ohio University. Students who have been admitted to a master or a doctoral degree are selected for these appointments on the basis of scholarly merit.

Graduate appointments normally become effective the first day of each term. Individual schools or departments may, at their discretion, request that newly appointed assistants report for orientation up to a week prior to the beginning of the semester. Ohio University Policy and Procedure 41.004 outlines the effective dates of employment responsibilities for Graduate Assistants: www.ohio.edu/policy/41-004.html

Ohio University is a signatory to the Council of Graduate School’s Resolution Regarding Graduate Scholars, Fellows, Trainees and Assistants. Full text of the resolution can be found at www.cgsnet.org/ckfinder/userfiles/files/CGS_Resolution.pdf



The assistantship provides a stipend for services as prescribed by the individual school or department and requires a minimum academic course load of 12 graduate credits a semester. The assistantship usually includes a tuition scholarship for the length of the graduate appointment. The stipends vary across academic programs. Contact the individual school, academic department, or administrative office for details on assistantships and tuition scholarships.

Students who have assistantships generally fulfill academic responsibilities and serve as prescribed by the school or department.  Some graduate assistants are funded from non-academic department resources. These assistants engage in duties varying from residence hall directorships to service in the library and University administrative offices. There are three types of assistantships:

Teaching Assistantships (TA). This designation is used for students receiving stipend support when 50% or more of the duties are directly related to the teaching mission of the department or school.

Graduate Assistantships (GA). This designation is used for students receiving stipend support with 50% or more of the duties are primarily administrative in character and/or their duties are not directly related to either the instructional or research mission of the university, but to professional training.

Research Assistantships (RA). This designation is used for students receiving stipend support when 50% or more of their duties are directly related to research or creative activities.

TA Oral English Proficiency Requirement. Teaching Assistants must meet oral English proficiency requirements as defined by the State of Ohio. These requirements apply to all teaching assistants with instructional responsibility regardless of the teaching assistant’s native language. Non-native speakers of English must demonstrate proficiency through the SPEAK test:  www.ohio.edu/linguistics/enhancement/speak.html.  Native English speakers must be certified by the department/school for which the student is teaching. For further information on how to meet English proficiency requirements, contact your department/school.

Graduate Recruitment Scholarship/Stipend


Some schools or academic departments offer an alternative form of assistance, the Graduate Recruitment Scholarship/Stipend (GRS). The GRS consists of a partial tuition scholarship and a stipend of $900 per semester. A GRS appointment requires six hours of service per week each semester of the appointment. Together, the scholarship and the stipend cover most of the tuition costs for a semester.

Students who are awarded a GRS are required to register for an academic course load of a minimum of 15 graduate credits per semester; audit hours do not count toward the 15 credit minimum.

Traineeships and Fellowships


Ohio University Graduate College funds five Named Fellowships (The John Cady Fellowship, The Donald Clippinger Graduate Fellowship, The Claude Kantner Graduate Fellowship, The Anthony Trisolini Graduate Fellowship, and the Graduate College Fellowship). The fellowships are awarded through a competitive nomination basis. Additional information about the Named Fellowships may be found on the Graduate College Web site: www.ohio.edu/graduate/fellowships.cfm

A limited number of additional fellowships may be available; contact the Graduate College for more information. 

Ohio University participates in available federal fellowship programs and offers assistance with graduate student fellowship and grant proposal development. For more information, see Graduate College Web site:  http:www.ohio.edu/graduate/grantdev/

Tuition Scholarships


Full or partial tuition scholarships are available in conjunction with a graduate appointment or fellowship. These are granted on a competitive basis to incoming graduate students who have maintained high undergraduate averages, or to graduate students who have maintained at least a 3.0 graduate GPA. These scholarships require full-time study (12 graduate credits per semester for RA, TA, or GA; 15 graduate credits per semester for Recruitment scholarship/stipends, fellowships, or tuition scholarships). Students receiving a tuition scholarship also receive a subsidy toward the general fee. Payment of the remainder of the general fee is the student’s responsibility.

Tuition scholarships may be available for the summer semester as special tuition scholarships. You must carry an academic course load of nine (9) graduate hours and pay the general fee for the summer semester.

Tuition scholarships do not cover courses taken during intersession terms.

The tuition scholarship will be discontinued if your academic average as a graduate student at Ohio University falls below a 3.0 (on a 4.0 scale). Schools or departments may require a higher average. Tuition scholarships are not available to students who have exceeded the maximum number of funded semesters. 

Spousal and Domestic Partnership Tuition Scholarships

Opportunities are available to spouses and domestic partners of graduate students who hold an RA, GA, or TA appointment. The benefit pays half of the instructional fee (not the general fee) up to six credit hours per semester during the period or period(s) in which your appointment is in effect. The Spousal and Domestic Partnership Tuition Scholarship Opportunity cannot be used to pay for OPIE courses or courses taken for Audit. Application forms are available in the Graduate College or can be downloaded from: www.ohio.edu/graduate/gradappts_docs.cfm

Applications must be completed and returned to the Graduate College prior to the 15th day of the semester for which the student is seeking the opportunity.

Requirements to Maintain a Graduate Appointment



The Guidelines for maintaining a Graduate Appointment are listed in Graduate Appointment Information and Policies.

Full-time Assistantships appointments require 15-20 hours of work per week. Half-time Assistantships generally require 8-10 hours of work per week. Graduate Assistants may not accept other full-time employment, either within or outside of the University. Graduate students cannot have two full-time graduate Appointments. Maximum hours of total employment are 20 hours per week on or off campus.

You must complete all required employment paperwork. International students must apply for and receive a Social Security Number. Failure to complete employment paperwork by the posted deadline may result in registration holds or cancellation of employment.

You must maintain a cumulative GPA of 3.00 in all graduate courses and show satisfactory progress toward your degree, as defined by your program/department. Schools or departments may require a higher GPA.

You must perform graduate appointment duties satisfactorily, as defined by the immediate supervisor or the department or school. Failure to perform duties satisfactorily may result in termination of the appointment.

Questions or problems concerning assignments should be resolved within the employing department/school whenever possible. Problems not resolved at the department/school level can be referred to the Graduate Student Appointment Grievance Board. See Ohio University Policy and Procedure 28.102, www.ohio.edu/policy/28-102.html

Registration Requirements

 For fall and spring semesters:

  • Students holding RA, GA, or TA appointments with a tuition scholarship must register for a minimum of 12 graduate hours.
  • Students holding a GRS with partial tuition scholarship/stipend, Fellowship appointment with a tuition scholarship, or a tuition scholarship only must register for a minimum of 15 graduate hours.
  • Students holding a service stipend only with no tuition scholarship must register for a minimum of one (1) graduate hour.

Courses numbered 5000 or above carry graduate credit. Use care to register for the graduate level in dual numbered courses. Hours taken for Audit, Ohio Program of Intensive English (OPIE) courses, and undergraduate courses cannot be used to meet the minimum graduate hour requirements. Some departments or schools may require registration for more hours.

Graduate Appointments and Federal Financial Aid Eligibility

Recipients of graduate awards in the form of assistantships (Graduate, Research, Teaching), tuition scholarships, and fellowships will be reported to the financial aid office by the Graduate College. All tuition scholarships will be included as part of the aid package when calculating federal need-based aid, if you are eligible. If you receive a loan for summer semester and later receive a graduate scholarship, you may be considered over-awarded according to federal guidelines. To avoid an over-award, notify the Office of Student Financial Aid and Scholarships of all additional resources (current and estimated, when possible).

Notice of Renewal/Non-Renewal


Graduate students seeking continuation of stipend and scholarship support must follow all departmental policies and procedures pertaining to renewal of that support. Additionally, Graduate Council guidelines state that graduate students holding graduate appointments written for an academic year must receive notice of renewal or non-renewal of that appointment no later than the end of spring semester. This provision does not apply to appointments terminated early or not renewed for academic or service performance reasons. In such cases, no prior notification is required.

Graduate students holding graduate appointments written on a semester basis must receive notice of renewal or non-renewal of appointment at least one semester before the end of that appointment period. Graduate students holding spring semester appointments must be notified no later than the end of the spring semester of renewal or non-renewal for fall semester. This provision does not apply to appointments terminated early or not renewed for academic or service performance reasons. In such cases, no prior notification is required. Notification of summer semester appointments can be made as early as practicable.

Time Limits


The Graduate College does not use the number of subsidy hours to determine eligibility for a graduate tuition scholarship. Instead, eligibility for a tuition scholarship is based on the number of semesters in which a student has received such a scholarship at Ohio University. The rules set the MAXIMUM number of semesters in which a student could receive support. Colleges and programs may have more restrictive limitations than the university policy. The counting of semesters of eligibility does NOT include summer semesters. Any student who receives any tuition support from the University will be considered to have received a tuition scholarship.

A graduate level student with an awarded graduate level degree from another institution can receive no more than 10 semesters of tuition scholarship from any department or combination of departments.

A graduate level student without an awarded graduate degree from another institution or one who has earned a graduate degree from Ohio University can receive no more than 12 semesters of tuition scholarship from any department or combination of departments.

After a student has received the maximum number of semesters of tuition scholarship, that student will no longer be eligible to receive a tuition scholarship from any Ohio University program or department.

After a student has received the maximum number of semesters of tuition scholarship, that student could still receive a stipend without a tuition scholarship.

This limitation does not apply to employee fee waivers. 

Office of Student Financial Aid and Scholarships



Federal financial aid available to graduate students through the Office of Student Financial Aid and Scholarships consists of loan assistance and employment opportunities.

Eligibility Requirements


To receive federal financial aid, you must:

  1. Be a U.S. citizen (U.S. national or permanent resident) or other eligible noncitizen status.
  2. Comply with U.S. Selective Service registration requirements.
  3. Be enrolled or accepted for enrollment in a degree-seeking program. Teacher certification/recertification programs or preparatory coursework cases should be discussed with a financial aid administrator.
  4. Graduate students must be enrolled at least half time (minimum of five graduate credit hours) per semester. In certain circumstances, a student’s department may determine that a graduate internship or practicum that is required for a student’s degree is the equivalent of being enrolled half time. This definition of half-time enrollment must be used for all students in the same program and must be used for all student financial aid related purposes. A Graduate Internship/Practicum Verification Form must be completed by the department certifying the student’s eligibility.
  5. Not be in default on a Federal Perkins Loan, a Federal Family Educational Loan (FFEL), Federal Direct Student Loan, or Federal Supplemental Loan for Undergraduate Students (SLS), from any school, agency, or lender, or owe repayment on any Title IV funds.

All Title IV federal aid recipients must maintain satisfactory academic progress as defined by the financial aid office and the University.

All federal aid recipients must comply with financial aid office procedures for adjusting over awards if the total federal aid received exceeds the financial need or cost of attendance.

Application for Federal Financial Aid


To apply for federal financial aid, complete the Free Application for Federal Student Aid (FAFSA) online at www.fafsa.ed.gov. You will be notified of your eligibility by the Ohio University Office of Student Financial Aid and Scholarships once your FAFSA has been processed beginning in mid-May each year. Federal Direct Unsubsidized loans are the only type of financial aid awarded to graduate students. Graduate students are considered independent. You are expected to finance your educational costs that exceed your financial aid awards.

Cost of Attendance


Annually, the Ohio University Board of Trustees determines the direct costs (tuition, fees, and non-resident surcharge) for graduate students. Indirect costs consist of books and supplies, transportation, personal, and miscellaneous expenses. Indirect expenses are estimated and are based on the Consumer Price Index (CPI) and budget surveys. You must provide documentation in writing to the financial aid office for individual consideration for increases to your budget. The combined direct and indirect costs make up your total cost (budget) for the academic year. Final annual budgets are available from the OSFAS after July 1 of each award year. 

Notification of Financial Aid Offers


After the FAFSA results and other requested documents, if applicable, have been received and reviewed for accuracy an award offer is made to all eligible applicants. The award package can be a combination of gift assistance (fellowships, scholarships, graduate teaching/ research assistantships, etc.) and federal loans.

Students awarded financial aid will receive notification from the Office of Student Financial Aid and Scholarships. Award notification will be emailed to students and is available online at my.ohio.edu. Certain students will have letters mailed to permanent or local addresses. If you are adjusting or declining any of the awards, you can do so through your OHIO Student Center or you can return the award letter indicating the changes to the OSFAS. All awards are subject to revision because of changes in federal allocations, student eligibility (EFC), clerical errors, failure to provide requested documents, or other circumstances beyond our control.

Award Disbursements


Federal aid recipients must be officially enrolled in a degree-seeking program to receive any type of financial assistance. All requested documents (e.g., income tax returns and W-2s) used in verifying the data provided on the FAFSA must be received by the OSFAS before financial aid can be disbursed. Disbursement dates and procedures will vary depending on the type of awards offered. Specific dates and information regarding the disbursement of financial aid are listed in each term’s Schedule of Classes. In general, financial aid awards will be credited to your account each semester. Total financial aid credits greater than the University charges will result in a refund being generated in the amount of the excess funds. Refunds will be mailed to your local address or direct deposited to your bank account to assist you in meeting other expenses related to your education. Overages (refunds) paid by direct deposit are processed on a daily basis, beginning on the first day of classes. Checks are mailed on Fridays once classes have begun.

Disbursement of funds will vary depending on the type of financial aid awards you have been offered. Federal Direct loans require students to complete an Electronic Master Promissory Note, online Entrance Counseling and online loan acceptance prior to disbursement of funds. Consult the Schedule of Classes for more detailed information concerning actual dates of disbursement for each term.

Satisfactory Academic Progress Standards


Federal regulations require that all financial aid applicants meet Ohio University’s satisfactory academic progress standards: (1) minimum completion percentage of 67% for courses attempted; (2) maximum time frame during which a degree or certificate must be granted; and (3) minimum 3.0 cumulative GPA

All students must successfully complete, at least, 67% of the courses in which they enroll. Maximum time frame standards (MTF) are determined by your enrollment status. Federal regulations allow a student to be eligible to receive aid up to 150% of the time that it normally would take to complete a degree. For graduate students to remain eligible, they must complete their program by the time their maximum time frame value reaches 90 semester hours. Once your MTF total reaches 90 hours, you are no longer eligible to receive federal financial aid and selected other types of financial assistance, regardless of periods during which you received no financial aid. Also, a 3.0 minimum grade point average must be met by the end of the each academic year (spring semester).

Federal Student Loans



Student loans are a significant source of financing postsecondary education. All loans, including student loans, represent debts that must be repaid; however, most student loans do not go in to repayment until after you graduate or cease half-time enrollment. In addition to delayed repayment, most student loans have relatively low interest rates, several repayment options from which to choose, circumstances under which you can postpone repayment, and other favorable terms and conditions. Student loans can be thought of as an investment in your future as long as you are prepared to meet your repayment responsibilities. Failure to repay your student loans will have serious adverse consequences. All applicants for federal student loans must file a FAFSA to determine their eligibility. Loan original fees apply.

If you are a first-time borrower, you will be required to complete Entrance Counseling regarding your rights and responsibilities. You also must complete exit counseling once nearing completion of your program or withdrawal from the University. Failure to complete your Exit Interview will result in a “HOLD” being placed on your grades, diploma, etc.

Federal Direct Student Loan - All students who complete the FAFSA and are eligible to be considered for financial aid may receive the Federal Direct Unsubsidized Loan. You will be charged interest on this loan from the time the loan is disbursed until it is paid in full. You may allow interest to accumulate until repayment, at which time it will be capitalized. We encourage you to make quarterly interest payments, if possible.

Federal Direct Grad PLUS Loan - The Federal Direct Grad PLUS Loan is available to graduate students enrolled for at least five credit hours in a degree program. You must file a FAFSA and the Grad PLUS Application and Master Promissory Note available online at www.studentloans.gov.  This loan requires a credit check to apply. 

Short Term Loans


Ohio University Short Term Loans (STL) are institutional funds that are made available to students on a temporary basis to provide cash while waiting for disbursement of financial aid or earnings from employment. You must meet eligibility requirements and have a guaranteed source of repayment to receive a STL. You can obtain an STL application from the client services area of the Office of Student Financial Aid and Scholarships or the Student Services Office at any of the regional campuses.

If you are in default on previous Ohio University loans or federal loans, you are not eligible to receive a new institutional loan. All borrowers are charged a $5 processing fee. Full details about the Short Term Loan program are available at www.ohio.edu/financialaid/loans/loans_stl.cfm.

Employment Opportunities


Student Hourly Employment (SHE) was established by Ohio University to provide job opportunity information for all students. To view available jobs, please visit www.ohio.edu/hr/employment/student.cfm.

Financial Aid Services


If you have specific questions in relation to your federal student loan award, please feel free to visit our website at www.ohio.edu/financialaid or you may email or call our office. You may also visit our office. For complex questions, you may need to schedule an appointment with your assigned financial aid administrator (assignments are made alphabetically by your last name). Emergencies or schedule conflicts may be accommodated as needed.

Federal regulations and institutional policies are subject to change without notice. The financial aid office will attempt to keep you updated through various media on campus, including email. It is important that you update your permanent and local addresses with the Registrar’s Office and read your email regularly to avoid delays that may be costly.

For more detailed information on financial aid programs, contact us: Office of Student Financial Aid and Scholarships, Chubb Hall 020; telephone 740.593.4141 (8:00 a.m.- 5:00 p.m.); fax 740.593.4140; e-mail financial.aid@ohio.edu.; Web www.ohio.edu/financialaid

Withdrawal Policy for Financial Aid Recipients


Title IV Funds

You are a Title IV financial aid recipient if you receive a Federal Direct Loan (Subsidized, Unsubsidized, or PLUS), Federal Perkins Load, or other federal financial aid. If you receive Title IV financial aid and withdraw from Ohio University, the amount of aid earned and unearned will be calculated using the Federal Return of Title IV Funds policy. This policy is a formula that measures the percentage of days enrolled during a semester. The percentage is determined by dividing the number of days enrolled by the number of calendar days in the semester, including weekends and holidays. Based on this percentage, Title IV financial aid will be prorated to reflect the amount of aid that was earned during the period of enrollment. The amount of aid that is earned will remain on your student account and the amount of aid that is unearned will be returned to the appropriate program. Once the attendance percentage reaches 60 percent, all Title IV aid is considered to be earned.

Unofficial Withdrawals

 If you stop attending the University and do not officially withdraw, it is considered to be an official withdrawal and will be subject to the above Withdrawal Policies. The date of withdrawal will be the latest date based on a student’s attendance at an academically related event. If the last date of attendance is not known, the midpoint of the semester will be used as the withdrawal date. If you never attended all of the courses you have registered for, you are considered to be an official withdrawal. It is determined you have not earned any financial aid. Therefore, all aid will be returned to the appropriate program.

If you are receiving financial aid, a change in your enrollment status or your withdrawal from the University may result in you having to repay programs from which you received financial assistance. In addition, you may owe fees to the University after funds are returned to the financial aid programs.

A student is not eligible for a refund until all Federal Title IV programs and other grants and scholarships are reimbursed as required and all outstanding balances with the University have been cleared.

Graduate Tuition Scholarships

An awarded tuition scholarship is withdrawn from the student’s account if the student withdraws within the first fifteen calendar days of the semester. The student is responsible for the full 20% withdrawal assessment.

An awarded tuition scholarship remains on the student’s account if the student withdraws after the first fifteen calendar days of the semester. The student is still responsible for the balance of tuition and fees assessed, as well as any other charges incurred.

Any stipend is prorated to the date of withdrawal, based on work performed up to the withdrawal date.